COLLABORATE 08 — OAUG Forum Presenter Information

Below you will find all of the information and guidelines that you need to know in order to make your presentation successful. These guidelines are very important. We hope you will take a few moments to read each of the sections below.

Presenter Questions?

If you have questions or concerns, please contact OAUG conference management at speakerprograms@oaug.com. Please specify your question or concern and include a contact e-mail address and phone number.

Important Deadlines

Presenter Compliance Agreement Please read and agree to the OAUG Presenter Compliance Agreement, which you will see when you first login to OAUG presentation management. Once you agree and the system accepts, you will be able to view and manage your presentation details.	January 31, 2008
White Paper and PowerPoint Presentation Visuals Due Upload your white paper and presentation files via OAUG presentation management.	February 28, 2008
COLLABORATE 08 Bookstore Have your publications sold and sign up to have a private book signing at the COLLABORATE 08 Bookstore. If you have a published book and are interested in having your materials sold or would like to request a book signing, please contact: Carolyn B. Thompson Training Systems, Inc. www.trainingsys.com +1 815-469-1162	March 14, 2008
Oracle Users Best Practices Board — Paper Review Are you interested in receiving feedback on your presentation for COLLABORATE 08 prior to the conference? If so, submit your paper and presentation to the Oracle Users Best Practices Board. Use this valuable council to receive feedback on your paper to ensure you are using the most up-to-date product language and are addressing all of the latest issues. If interested, please send an e-mail with your paper and presentation attached no later than March 14, 2008, to speakerprograms@oaug.com with subject line “OUBPB Review Request.”	March 14, 2008
Hotel Room Reservations All conference attendees must be registered for the conference before they can secure hotel reservations. Please refer to the Conference Hotels information page on the COLLABORATE 08 OAUG Web site for further information. Hotel rooms are filling quickly for COLLABORATE 08, and the OAUG recommends that all speakers register and obtain housing as soon as possible.	March 28, 2008
Presenter Check In On-Site	At least four hours prior to presentation

Please remember that you must meet all deadlines in order to receive complimentary conference registration. Should you fail to meet the above deadlines, your registration will automatically be cancelled.

OAUG Presentation Management

For the seasoned OAUG speaker as well as the newcomer to the OAUG, you will find managing your session and supporting documentation easier than ever before. We have created a session management system that will enable you to manage everything from accepting your invitation to present, to uploading your white paper and PowerPoint presentation and viewing your session evaluation post-conference. Please refer to the OAUG Presentation Management Instructions (PDF file) for details.

Registration

As the primary presenter, your registration fee is waived, provided that you or your company are a current member of the Oracle Applications Users Group (OAUG), Independent Oracle Users Group (IOUG) or Quest International Users Group (Quest) and we receive your white paper (for white paper presentations only) and presentation files by the stated deadlines. Failure to agree to the compliance agreement (first step in viewing and agreeing to your accepted sessions online), or failure to provide your white paper and PowerPoint presentation by the given deadlines will automatically forfeit your presentation slot without notice. In addition, your information will not be printed in the conference agenda if you are not registered by the stated deadline. Co-presenters must register themselves via the online registration form. Co-presenters will be required to pay conference registration fees.

Checking In On-Site

Please proceed to Conference Registration to check in at the Colorado Convention Center. You must check in four hours prior to your session. Presenters with time slots during the first two hours of each day are required to check in the day before their presentation.

Hotel and Other Expenses

All hotel, travel and other expenses incurred are your responsibility.

Cancellations or Substitutions

If you are unable to present, please send an e-mail notification to speakerprograms@oaug.com no later than March 29, 2008, so that we may revise the agenda as necessary. You are responsible for notifying the OAUG prior to the conference if you are unable to present and for making every attempt to locate another presenter who will present the exact paper as selected by the OAUG.

Media Relations

As a presenter at the OAUG Forum at COLLABORATE 08 in Denver, you have a great opportunity to generate media coverage for your organization and increase attendance for your presentation by utilizing effective media relations.

Several options are available to you. Consider issuing a press advisory announcing your selection to present at the conference. Such a release would summarize your topic and could include quotes from your presentation, a link to your company Web site, and information about you and your organization.

Another option is to turn your presentation into a bylined article. Many technology publications routinely print articles that detail “real-life” experiences or that offer helpful tips to others in the field.

If you would like to discuss how the OAUG could help your organization’s media coverage at the conference, please feel free to contact the OAUG’s media relations liaison, Chuck Myers, to discuss the opportunities available. He can be reached at +1 678.781.7204 or chuck@williammills.com. Even if you have limited experience with a media relations program, he will be able to provide some information and helpful tips on how to proceed.

Paper Submission Guidelines and Instructions

Please refer to the OAUG Presentation Management Instructions (PDF file) for details.

How to Send/Save Your Document

Please refer to the OAUG Presentation Management Instructions (PDF file) for details.

Writing Your Paper

• There is no limit on the number of pages per paper.
• Use a one-column format.
• Write your paper in complete sentences and paragraphs, rather than using outline form, bullet points or captions for visuals.
• Two footers are required:
  • OAUG Forum at COLLABORATE 08 — left justified
  • Page number — right justified
  • You may add the copyright in the center if desired. See the sample paper format below.

Title

• Place title on the first page of your paper. Do not include a separate title page.
• Print title in 14-point bold, initial caps and left justify.
• You are required to use the same title you submitted on the Call for Papers application.

Byline

• Double space after the title and type the presenter’s name(s), left justified and NO bold.
• Place the name of the presenter’s organization immediately under each name.
• Do not include addresses or phone numbers in your paper.

Margins and Spacing

• Use one-inch margins on all four sides and a block format for all text.
• Do not indent paragraphs.
• Single space within each paragraph. Double space between paragraphs.

Fonts

• For the main body of your paper, use font no larger than 10 point.
• For subheadings, use 12-point bold font and flush left.

Graphics

• Any graphics should be embedded in the text file where they appear.
• You may wish to number exhibits and graphics.

Content of Paper

• Feel free to briefly describe your organization’s business or objectives to provide context to your application requirements; however, please do not use your paper or presentation to advertise products or services your organization provides. If you do, you and your company will be barred from presenting at future OAUG conferences.
• The content of your presentation/paper must stay true to the original abstract submitted and accepted. You may wish to start your paper with your original 50-word abstract to introduce your topic.

Quick Reference Guide

• One-inch margin on all sides/block format.
• Do not indent paragraphs.

	Bold	Font Size	Capitalize (Title Case)	Left Justify
Title	Yes	14 pt	Yes	Yes
Presenter Name	No	12 pt	Yes	Yes
Company Name	No	12 pt Italics	Yes	Yes
Subheadings	Yes	12 pt	No	Yes
Main Body	No	10 pt	N/A	No

Sample Paper Format

Planning Your Presentation

• Plan your session in the same manner as you will deliver it.
• Time your presentation and know how much time you will spend on key slides.
• Do not adjust the equipment or the lighting.
• Room monitors are available in each room to notify appropriate contacts for room issues.
• You may use the speaker ready room (see note below) to prepare your presentation.
• Dress code is business casual.
• You may use the lectern microphone or lavaliere (clip-on) microphone.
• Arrive 30 minutes before the session for set up and last-minute planning.
• Again, your presentation should not be used to advertise products or services your organization provides.
• Your presentation should be pre-loaded on the computer in your session room, but please remember that you are required to bring a backup copy with you.
• Please check in at the presenter registration counter to register and ask any questions regarding your presentation.
• The final conference agenda will be posted to the Web site. You will be notified via e-mail when your time slot is final.

Creating Your Slides

Your presentation should be submitted as a Microsoft PowerPoint file named “FirstInitialLastname.ppt” where “Lastname” is the main presenter’s last (family) name and “FirstInitial” is the presenter’s first letter of their given name. If you have multiple presentations, please name them as “FirstIntialLastnamea.ppt,” “FirstInitialLastnameb.ppt,” etc.

Example: John Smith would have a Power Point Presentation named “jsmith.ppt.”

• Please download and use the approved OAUG PowerPoint template (MS PowerPoint).
• Please use a minimum of 22-point type for any visuals. Presentation rooms are very large; 350 or more people may attend your presentation.
• First slide must include paper title, presenter(s) names and presenter(s) organization names. (You are required to use the PowerPoint template provided by the OAUG.)
• Do not forget to bring a backup copy of your presentation on disk to the conference to load on the PC in your presentation room if necessary. The OAUG will attempt to have your session pre-loaded on the computer in the session room you are assigned to, but your session may be moved to a different room due to schedule and location changes. You are responsible for having a copy of your presentation to load onto the computer in your session room if needed.
• Slides cannot be replaced or reproduced on-site from original submissions. If you have changes, please notify attendees during your session.
• Keep all graphics simple.
• Keep bullet points to four per slide.

Session Room Setup

The OAUG will provide the following in all session rooms:

• computer pre-loaded with your presentation
• data projector
• screen
• Internet access
• microphone and PA system

Presenting

• When the session begins, briefly introduce yourself and proceed with your presentation.
• Please ask that all mobile phones and pagers be turned to silent mode.
• Repeat all questions asked so that attendees can hear the question.
• Sessions will last one hour. We suggest you plan 45 minutes for your presentation and 15 minutes for question-and-answer discussion. Please end your session on time so the next speaker can begin on time.

Session Room Monitor

The room monitor will encourage attendees to fill empty seats, count room attendance, monitor A/V needs and lighting, check badges and verify presentation guidelines stated on this page.

Speaker Ready Room

COLLABORATE 08 will be providing a speaker ready room for all COLLABORATE 08 speakers so that you may practice your presentation. This room is shared among the presenters of IOUG, OAUG and Quest.

• The speaker ready room is available on a first-come, first-served basis.
• Your presentation room will be available before and after sessions to load your presentation on the PC provided. Rooms open at 7:00 a.m. each morning.

COLLABORATE 08 — OAUG Forum Publication Rights

In the United States, the federal Copyright Act states:

The Copyright Act protects against copying by unauthorized persons of all “original works of authorship fixed in any tangible medium of expression.”

Such works include the papers published in the OAUG conference proceedings.

In order to protect your paper, the appropriate symbol and language must be used. This indicates to whom the copyright belongs.

Protection under the Copyright Act is acquired by placing all three of the following on every copy of a protectable work published by authority of the copyright owner in the United States or elsewhere:

1. the symbol “©” and the word “Copyright”;
2. the year of the first publication of the work; and
3. the name of the owner of the copyright.

Failure to place these three items on a published work bars legal action for copyright infringement against any person who, due to the omission of such items, believes that the work has been placed by the author in the public domain and thus can be used without permission or fee by a third party.

Sample Copyright Protection

The OAUG suggests that you protect your copyright to your paper by putting the symbol and language at the bottom center of the first page of your paper: Copyright ©2008 by [Your Name]. The OAUG also suggests that you consult your attorney to ensure that you have properly registered the copyright to your paper.

Ownership of All Rights to Your Paper

By agreeing to include your paper in the OAUG conference proceedings, you have indicated to the OAUG that you own all rights to your paper. Please inform the OAUG in writing immediately if you do not own all rights. In addition, if at any time you know or have reason to know that you do not own all rights to your paper, please inform the OAUG at once.

Rights Transfer

By signing the rights transfer section of the compliance agreement, you authorize the OAUG to record your presentation (either by audio or video), to publish your presentation material in the OAUG 2008 proceedings and/or future publications of the OAUG, and to produce copies on diskette, CD or other format.

For additional information, please refer to the U.S. Copyright Office home page.