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Presenter Information

OAUG Forum at COLLABORATE 06
April 23 - 27, 2006
Nashville, Tennessee

Below you will find all of the information and guidelines that you need to know in order to make your presentation successful. These guidelines are very important. We hope you will take a few moments to read each of the sections below.

Presenter Questions?

If you have questions or concerns, please contact OAUG conference management at +1 404.240.0897 or

Important Deadlines

Presenter Registration Form Due via fax This form was e-mailed to you upon acceptance of your presentation. Fax: +1 404.393.9353	January 23, 2006
Presenter Compliance Agreement Due via fax This form was e-mailed to you upon acceptance of your presentation. Fax: +1 404.393.9353	January 23, 2006
White Paper and Presentations Visuals Due for consideration by the Oracle Users Best Practices Board (OUBPB) via e-mail.	February 8, 2006
White Paper and Presentations Visuals Due	March 16, 2006
Hotel Room Reservations Visit the Hotel and Conference information page on our Web site for further information.	April 3, 2006
Presenter Check In On-Site	At least four hours prior to presentation

Please remember that all deadlines must be met to receive complimentary conference registration.

Registration

As the primary presenter, your registration fee is waived, provided that you or your company are a current member of the Oracle Applications Users Group (OAUG), Independent Oracle Users Group (IOUG) or Quest International Users Group (Quest) and we receive your white paper (for white paper presentations only) and visuals by the stated deadlines. Failure to provide the OAUG with your registration form will forfeit your presentation slot without notice. In addition, your information will not be printed in the conference agenda if you are not registered by the stated deadline. Co-presenters must register themselves through the OAUG registration site. They will be required to pay conference fees.

Updates

If you have multiple presentations, please save your materials in the following format:

(Last Name1, First Name)
(Last Name2, First Name)

Checking In On-Site

Please proceed to Conference Registration to check in at the Gaylord Opryland Resort and Convention Center. You must check in four hours prior to your session. Presenters with time slots during the first two hours of each day are required to check in the day before their presentation.

Hotel and Other Expenses

All hotel and other expenses incurred are your responsibility.

Cancellations or Substitutions

If you are unable to present, please send an e-mail notification to This must be done no later than March 30, 2006, so that we may revise the agenda as necessary. You are responsible for notifying the OAUG prior to the conference if you are unable to present and will make every attempt to locate another presenter who will present the exact paper as selected by the OAUG.

Media Relations

As a presenter at the OAUG Forum at COLLABORATE 06 in Nashville, Tennessee, you have a great opportunity to generate media coverage for your organization and increase attendance for your presentation by utilizing effective media relations.

Several options are available to you. Consider issuing a press advisory announcing your selection to present at the conference. Such a release would summarize your topic and could include quotes from your presentation, a link to your company Web site, and information about you and your organization.

Another option is to turn your presentation into a bylined article. Many technology publications routinely print articles that detail “real-life” experiences or that offer helpful tips to others in the field.

If you would like to discuss how the OAUG could help your organization’s media coverage at the conference, please feel free to contact our media relations liaison, Chuck Myers, to discuss the opportunities available. He can be reached at +1 678.781.7204 or Even if you have limited experience with a media relations program, he will be able to provide some information and helpful tips on how to proceed.

Paper Submission Guidelines and Instructions

Submit your paper as a Word document with file name Last Name, First Name.doc. If you have multiple presentations, please name as Last Name1, First Name.doc, Last Name2, First Name.doc.

Writing Your Paper

• There is no limit on the number of pages per paper.
• Use a one-column format.
• Write your paper in complete sentences and paragraphs, rather than using outline form, bullet points or captions for visuals.
• Two footers are required:
• OAUG Forum at COLLABORATE 06 — left justified
  • Page number — right justified
  • You may add the copyright in the center if desired. See the sample paper format below.

Title

• Place title on the first page of your paper. Do not include a separate title page.
• Print title in 14-point bold, initial caps and left justify.
• You are required to use the same title you submitted on the Call for Papers application.

Byline

• Double space after the title and type the presenter’s name(s), left justified and no bold.
• Place the name of the presenter's organization immediately under each name.
• Do not include addresses or phone numbers in your paper.

Margins and Spacing

• Use one-inch margins on all four sides and a block format for all text.
• Do not indent paragraphs.
• Single space within each paragraph. Double space between paragraphs.

Fonts

• For the main body of your paper, use font no larger than 10 point.
• For subheadings, use 12-point bold font and flush left.

Graphics

• Any graphics should be embedded in the text file where they appear.
• You may wish to number exhibits and graphics.

Content of Paper

• Feel free to briefly describe your organization’s business or objectives to provide context to your application requirements; however, please do not use your paper or presentation to advertise products or services your organization provides. If you do, you and your company will be barred from presenting at future OAUG conferences.
• The content of your presentation/paper must stay true to the original abstract submitted and accepted. You may wish to start your paper with your original 50-word abstract to introduce your topic.

How to Send/Save Your Document

• Save your document by Last Name, First Name.
• If your paper is large, please zip/compress the file so it will be e-mailed and received effectively.
• If compressing your file, please identify the correct compressed file name for us.
• Please run a virus check before sending.

Quick Reference Guide

• One-inch margin on all sides/block format.
• Do not indent paragraphs.

	Bold	Font Size	Initial Caps	Left Justify
Title	Yes	14 pt	Yes	Yes
Presenter Name	No	12 pt	No	Yes
Company Name	No	12 pt Italics	No	Yes
Subheadings	Yes	12 pt	No	Yes
Main Body	No	10 pt	No	No

Creating Your Slides

Slides should be submitted as a PowerPoint presentation with filename Last Name, First Name.ppt. If you have multiple presentations, save as Last Name1, First Name.ppt and Last Name2, First Name.ppt.

• Please download and use the approved OAUG PowerPoint template (MS PowerPoint).
• Please use a minimum of 22-point type for any visuals. Presentation rooms are very large; 350 or more people may attend your presentation.
• First slide must include paper title, presenter(s) names and presenter(s) organization names. (You are required to use the PowerPoint template provided by the OAUG.)
• Do not forget to bring a copy of your presentation on disk to the conference to load on the PC in your presentation room. The OAUG is not responsible for having presentations preloaded on the PCs in the session rooms.
• Slides cannot be replaced or reproduced on-site from original submissions. If you have changes, please notify attendees during your session.
• Keep all graphics simple.
• Keep bullet points to four per slide.

Planning Your Presentation

• Plan your session in the same manner as you will deliver it.
• Time your presentation and know how much time you will spend on key slides.
• Do not adjust the equipment or the lighting.
• Room monitors are available in each room to notify appropriate contacts for room issues.
• You can use the presenter ready room to prepare your presentation.
• Dress code is business casual.
• You may use a standard microphone or lavaliere microphone.
• Arrive 30 minutes before the session for set up and last-minute planning.
• Again, your presentation should not be used to advertise products or services your organization provides.
• Remember that you are required to load your own presentation.
• Please check in at the presenter registration counter to register and ask any questions regarding your presentation.
• The final conference agenda will be posted to the Web site. You will be notified via e-mail when your time slot is final.

Presenting

• When the session begins, briefly introduce yourself and proceed with your presentation.
• Please ask that all mobile phones and pagers be turned to silent mode.
• Repeat all questions asked so that attendees can hear the question.
• Sessions will last one hour. We suggest you plan 45 minutes for your presentation and 15 minutes for question-and-answer discussion. Please end your session on time so the next speaker can begin on time.

Room Monitor

• The room monitor will encourage attendees to fill empty seats, count room attendance, monitor A/V needs and lighting, check badges and verify presentation guidelines stated in this packet.

Presenter Ready Rooms

• Two presenter ready rooms will be available so that you may practice your presentation. These rooms are shared among the presenters of IOUG, OAUG and Quest. The presenter ready rooms are located in Governor's Chamber B and Governor's Chamber C.
• The presenter ready room is available on a first-come, first-served basis.
• Your presentation room will be available before and after sessions to load your presentation on the PC provided. Rooms open at 7:00 a.m. each morning.
• The following audio visual equipment will be provided for your use:
  • Computer with Internet connection
  • Mouse
  • Data projection unit (for computer screen projection)
  • Lectern with microphone
  • Lavaliere microphone

Sample Paper Format

OAUG Forum at COLLABORATE 06 Publication Rights

In the United States, the federal Copyright Act states:

The Copyright Act protects against copying by unauthorized persons of all “original works of authorship fixed in any tangible medium of expression.”

Such works include the papers published in the OAUG conference proceedings.

In order to protect your paper, the appropriate symbol and language must be used. This indicates to whom the copyright belongs.

Protection under the Copyright Act is acquired by placing all three of the following on every copy of a protectable work published by authority of the copyright owner in the United States or elsewhere: (1) the symbol “©” and the word “Copyright”; (2) the year of the first publication of the work; and (3) the name of the owner of the copyright. Failure to place these three items on a published work bars legal action for copyright infringement against any person who, due to the omission of such items, believes that the work has been placed by the author in the public domain and thus can be used without permission or fee by a third party.

Sample Copyright Protection

The OAUG suggests that you protect your copyright to your paper by putting the symbol and language at the bottom center of the first page of your paper: Copyright ©2006 by [Your Name]. The OAUG also suggests that you consult your attorney to ensure that you have properly registered the copyright to your paper.

Ownership of All Rights to Your Paper

By agreeing to include your paper in the OAUG conference proceedings, you have indicated to the OAUG that you own all rights to your paper. Please inform the OAUG in writing immediately if you do not own all rights. In addition, if at any time you know or have reason to know that you do not own all rights to your paper, please inform the OAUG at once.

Rights Transfer

By signing the rights transfer section of the compliance agreement, you authorize the OAUG to record your presentation (either by audio or video), to publish your presentation material in the OAUG 2006 proceedings and/or future publications of the OAUG, and to produce copies on diskette, CD or other format.

For additional information, please refer to the U.S. Copyright Office home page.